Office Manager

București
10.000 Lei pe lună
Permanent
Full-time

Acum 7 zile

Job DescriptionOur Client is a Central European group of investors that develops a network of clinics and integrates them in a partnership-based, flexible business model. In cooperation with doctors and owners of leading health institutions, we create a new quality of services and raise the standards of work.The newly appointed CEO in Romania is looking to hire an OFFICE MANAGER - as his right hand for coordination of the growing activities, as follows:Location: Location in district 1 Bucharest - at a short-walking distance from the M station⏳ Work model: if duties do not require to be in the office/clinic, onsite., 9.00-18.00 (1 h lunch), flexible start/end times are possibleEmployment type: indefinite Employment contract, probation period 3 months.

Scope of the role: This role is new and will report to the country GM.

OM will offer competent office and administration support to GM who in setting up and expanding a network of veterinarian clinics in Romania, and will represent “his voice” whenever is required in the relation to the Bucharest office Employees and collaborators.Why joining?

A small and select team in Bucharest HQ, who is busy growing network in Romania now in 10 clinics acquired, then 20 clinics, by end of 2025
The workload in the HQ is , and will remain decent, considering the office size up to max 5-6 people (now 3).
A safe and modern sector to grow your career.

Information about the team:

Team Dynamics:

Reporting to: Country GM Dr., a very experienced corporate and entrereneurial spirit.

Career Growth:

The company values ambition and internal growth, aiming to promote from within.
In the future this person can be a pylon of more local towards regional expansion.

Desired skills Candidate Profile:

Attributes:

An individual who is very well organised, prompt, pro-active, ambitious, and understanding.
Highly self-motivated and resilient to stress. High ethics and proven skills to protect confidentiality of info.
Structured person with good logical and analytical abilities, and the capacity to meet deadlines.

Full JD:

Strict Role Demands :

Experience of at least 2-3 years in a similar role - executive and or personal assistant is a MUST have !
Set meets with internal and external parties, pick up notes. follow-ups, emailing, reporting
Education in any field but with a good degree of analytical thinking and ad-hoc reporting skill
English fluent !
Resistance to stress, balanced and ready to adapt to changes in the working schedule
Ability to work under time pressure
Task prioritization skills
Proactive, collaborative and loyal personality that can be checked via relevant reference
Ease in establishing relationships.
Microsoft Power P., Excel basic, Word, video-projector - all practiced.
GM Inbox management.

Other Key Responsibilities :

Schedule meetings and appointments for the GM
Backup GM with various administrative and internal/external communication tasks
Maintain and check office staff travel vouchers and for GM, total max 5-6 Employees
Provide general support to visitors or to incoming requests
Organize office operations and administrative procedures
Coordinate office purchases and administrate the budget
Administrate and safeguard the office
Onboard new hires
Produce ad-hoc internal simple reports.

C&B draft package:

Salary and Benefits: range 8.000:Lei net- max 10.000Lei net ,and other benefits if exists (meal tickets now, health subscriptions later)
Additional Highlights: The company places a strong emphasis on well-being, providing various support services such as legal aid, trainings, work-life balance, ability to get experience in other locations of the Group, and volunteer activities.

Interview process will consist in 3 steps (2 interviews with the client):

Interview with Antal (telephone/Ms Teams/email)
1st interview: GM (teams and if approved to continue, in- person)

Disclaimers: We are not able to answer to the applicants who won't match the requirements. However, if by error we failed in doing a correct assessment, you can address to us via email. For all the applicants we can store their CVs under strict confidentiality terms and according to our GDRP policies, unless otherwise advised. Thank you!

Antal International

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